2025 SAI Conference Exhibitor Sign Up

Exhibited Before? Log into the SAI website, then click the "Register Now" button on the event page.

First-time Exhibitor? Enter your e-mail address on the SAI login page, then click "Continue" to create an account. You will then be able to register by clicking the "Register Now" button on the event page.

Registrations received AFTER June 30 will not appear in the conference booklet, but WILL appear in the Whova conference app and on the SAI website.

In addition to an exhibit space, there are several opportunities to spotlight your company and build relationships year-round through SAI's Corporate Partner program. Please see the Corporate Partner link for more information.

The booth fee includes:  side and back draping, sign listing in conference booklet year-long web and SAI mobile app listing.

• $775: single booth
• 5% discount for two booths
• 10% discount for three or more booths. 

Not included are tables, chairs, or any additional furnishings. You are welcome to bring your own booth furnishings or order them. (See Terms, Conditions, and Regulations). Freeman is the official decorator for this year’s convention. A link will be provided in the coming weeks to order any furnishings. Freeman will also email information to you in June. Information on shipping display materials in advance will be included in the email. If you have any questions on booth decorations or shipping, contact Freeman, 888-508-5054.

Ordering electrical, water and telephone service

The Convention Center exclusively handles all utility services. Fees for these services and request forms are included in the Freeman information packet. You may order directly online after you've received your booth number.

• SAI Corporate Partner status
  • A completed agreement and payment must be received in advance for booth assignment consideration.
  • SAI Corporate Partner booth assignments receive maximum exhibit hall exposure.
• the date exhibit contract and payment are received.
• the number of booths purchased.

Setup

• Tuesday, August 5: 10 a.m. to 4 p.m. 
• Wednesday, August 6: Exhibitors may enter as early as 6:30 a.m. Have your booth ready when exhibits open at 8 a.m.

Exhibits Open: Wednesday, August 6, 8 a.m. to 3:30 p.m.

Tear-down and move-out: Wednesday, August 6, after 3:30 p.m.

Exhibitor check-in and assistance

For further information upon arrival, please see the SAI exhibitor registration booth in Exhibit Hall A. This booth will be open Tuesday, August 5 from 10 a.m. to 4 p.m. and Wednesday, August 6 from 6:30 a.m. to 3:30 p.m. 

Loading and unloading (subject to change)

• Plan enough time to load and unload.
• The dock is located on the west side of the Convention Center off 5th Avenue on Center Street (facility overview and map).
• Exhibitors are allowed to park in the dock only during unloading and loading.
• An attendant will monitor the dock. Please do not leave your vehicle unattended for more than 10 minutes to ensure the most efficient unloading and loading for all exhibitors.

Parking

Parking is available north of the Convention Center with entrances off the following streets: Third, Fifth and Crocker (see map). Iowa Events Center surface lots offer the closest and most convenient access to the facility and easy access to I-235 and other major routes after the event. ADA-accessible parking is available by entering the lot south of Crocker Street, next to the Convention Center. 

Emergency telephone

If someone has an urgent need to reach you while you are in the Exhibit Hall, the individual may leave a message at 515-564-8000. Please indicate that you’re trying to reach an exhibitor affiliated with the SAI Conference. The message will be delivered to your booth as soon as possible.

Security

The Iowa Events Center has a 24-hour, onsite security command center that provides security over the entire complex; however, we urge you to close up and put away anything of value when you leave your booth at night. 

Drawings and door prizes

You are welcome to conduct door prize drawings from your booth. It is the exhibitor’s responsibility to notify and distribute prizes to your winners.

Food and beverage samples

Exhibitors may distribute food and beverage samples upon written authorization from the Iowa Events Center. Descriptions of sample and portion size must be submitted for approval. A form will be linked in the coming weeks that you can use to submit your request. Handwashing stations are required for all food and beverage samples. 

SAI drawing

SAI will again have a special drawing — and we need your assistance. More details to come on how the drawing will be conducted. One winning entry will be drawn at Thursday’s second General Session.

Selling and order-taking

You may sell and take orders from your exhibit booth, providing that the items sold are either (a) principal to the purpose of the show or (b) directly related to your business.

Use of SAI name and logo

Exhibitors may not sell, lease, display or otherwise utilize any goods or services bearing the name School Administrators of Iowa, SAI or any facsimile of any such name, nor may they use the logo of SAI without the prior written consent of SAI.